Operations & Administrative Coordinator
opportunity to learn about all aspects of AgLaunch’s work.
What the Field Research Agronomist Will Do:
- Maintains Executive Director’s calendar and his scheduling, prioritizing and coordinating meetings, and making travel arrangements;
- Prepares resources and materials for Executive Director for meetings;
- Supports Executive Director’s work with the Board of Directors, including scheduling Board and Committee meetings, assisting with materials preparation, attending and taking notes at meetings and preparing minutes;
- Organizes and maintains Executive Director’s paper and electronic files;
- Assists Executive Director with his communications, including opening, reviewing and prioritizing his mail, making and returning telephone calls on his behalf, and drafting, for his approval, correspondence to organizational partners and other stakeholders; and
- Maintains and keeps current key organizational materials, including Board lists, manuals, and letterhead.
Administration and Operations
- Staffing reception desk, receiving in-coming calls and routing them appropriately as well as greeting visitors; receives in-coming mail and handles timely distribution, ensuring appropriate dissemination;
- Meeting and logistics coordination related to AgLaunch events and special projects;
- Primary administrator for databases, CRM, and management tools such as Airtable related to tracking projects, clients, and farmers;
- Managing and tracking budgets, billing, and invoicing in Quickbooks and project files, particularly related to the TN Ag Enhancement Program through TN Department of Agriculture.
- Maintaining and organizing email contact lists and some correspondence.
- Federal grant and contract experience preferred.
- Assisting staff with:
- Travel coordination
- Meetings, events, and conferences preparation, including on-site representation
- Administrative support in the development of contract proposals
- Special projects as required
- Operating and managing small business and/or nonprofit office operations
- Bachelor’s degree or High School Diploma and experience
- Excellent computer skills and proficient in MS Office (Excel, Word, PowerPoint, Publisher), Google Platform, and QuickBooks
- Experience with Quickbooks and Airtable
- Knowledge of accounting, data and administrative management practices and procedures, including personnel files
- Experience with Federal Government Contracting preferred
- Experience in the agricultural sector preferred
- Excellent interpersonal and collaboration skills
- Excellent communication skills (written and verbal)
- Self-motivated and able to initiate tasks without being asked
- Commitment to the mission and getting the job done by being flexible
- High professional ethical standards and comfort with diversity
- Work both on site and in a virtual environment with little or no supervision
- Operate in changing and fast-paced environment
- Evaluate situations with details and facts from several points of view, while being open to direction and feedback
Driver license is required.
In-office position with some remote, at-home work options with farm offices available for meetings and training
May be required to occasionally lift up to 50 LBS.
Position is based in Memphis, TN
- Salary Range: $55,000-$70,000
• Competitive salary and benefits, including mental health support
• Flexible working hours
• Generous holiday and vacation leave
• Benefits, including health insurance, retirement contributions, and disability insurance
Send a cover letter, resume, and references to firstname.lastname@example.org with “Operations & Administrative Coordinator” in the subject line. No phone calls, please.
APPLICATIONS DEADLINE: Until filled.
and minorities, and persons with disabilities, are encouraged to apply.