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Handsome Brook Farms seeks a Finance and Operations Assistant

August 04, 2021

Position Title:                                                                                                                         
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Finance and Operations Assistant   
 

 

Position Summary:                                                                                                                                                        

We are currently recruiting for a Finance and Operations Assistant to work with our Directors of Production and Finance on managing the supply chain from production to consumer delivery, as well as providing farm-related accounts payable data entry support and weekly processing of payments for eggs to our producers.

Handsome Brook Farms is a pasture-raised egg provider, working with a network of small producers to raise organic eggs according to American Humane certified standards. We have developed and strictly follow standards for Pasture Raised hens that ensure that our hens forage freely outdoors with protective cover and are able to nest and sleep safely indoors at night with plenty of room to roam, perch, and exhibit natural chicken behaviors. We currently work with 100 independent producers raising more than 1,000,000 layer hens.
 
Position Summary  

We are currently recruiting for a Finance and Operations Assistant to work with our Directors of Production and Finance on managing the supply chain from production to consumer delivery, as well as providing farm-related accounts payable data entry support and weekly processing of payments for eggs to our producers.

 

Duties and responsibilities

Process customer order

  • Maintain order submission email account, including taking orders and responding to customer inquiries about pending, delivered, and cancelled orders
  • Compile order summary each week for review and allocation amongst production partners
  • Submit production orders for each week
  • Process freight tenders
  • Submit freight tenders for all customer orders
  • Trouble-shoot/problem-solve/communicate and non-Costco freight issues/delays to customers and re-appoint as necessary
  • Manage Costco appointment system for new appointments and changes
  • Manage claims process for any damages in deliver
  • Packaging procurement
  •  Place Purchase Orders for new packaging and track/confirm receipt
  •  Arrange trans-shipment of packaging inventory when needed
Operations Finance Support
  • Accounts payable data entry:
  • Monitor accounts payable email account for incoming invoices, and vendor inquiries.
  • Enter accounts payable invoices into accounting system with high degree accuracy, ensuring that each invoice is correctly assigned to individual Handsome Brook producer, to facilitate accurate expense reporting on a producer-by-producer basis.
  • File invoices in corresponding vendor folders on company network.
  • Create and review monthly reports to confirm accurate entry of data, and investigate any inconsistencies.
Weekly producer payment reporting and processing:
  • Create individual excel files for each shipment of eggs from producers, calculating estimated payment due for each shipment.
  •  Apply egg grading report information to previously estimated payments to determine actual payment values, based on egg quality.
  • Calculate deductions for feed invoices due from producer to Handsome Brook to deduct from payments.
  • Enter payment values into account system to create checks that will be sent to producers.
  • Print and mail estimate and actual payment paperwork to producers.


Assist in monthly operations/financial reporting:

  • Create monthly reports on various expenses, including freight and feed costs.

 

Requirements 
  •  Strong organizational skills required
  • Proficiency in Microsoft Excel required
  • Experience with Quickbooks, NetSuite or Zoho required (Quickbooks preferred)
  • Prior office experience required
  • Data entry experience preferred
  • Attention to detail and ability to multi-task
  • Strong verbal and written communication skills


 
This position will co-report to the Directors of Production and Finance. Seeking a New York metro area based resident, but this job will be REMOTE to start and going forward for an undefined period of time.

Excellent benefits available: Healthcare, Dental, and Vision insurance. Long Term Disability and Life Insurance. 401K plus generous PTO and holidays.

 

How to Apply:

If you are interested in the position, please submit a letter of interest and a resume by
 Friday, August 13, 2021 to jobs@hbfeggs.com 

 

 

 





Handsome Brook Farms is an equal opportunity employer and makes all employment decisions without regard to age, religion, race, creed, color, national origin, military status, sex (including pregnancy, sexual orientation, and gender identity), disability, pre-existing conditions, familial status, marital status, domestic violence victim status, or any other status protected under applicable federal, state, or local laws. 

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